Equipment Loan Terms & Conditions

These Equipment Loan Terms and Conditions ("Terms", "Terms and Conditions") are important. Please read them carefully before completing your online enrolment service (the "Service") operated by Falmouth University ("University", "us", "we", or "our"). These Terms together with the Student Terms and Conditions establish the basis of an agreement between the University and its students as to the rights, roles and responsibilities of both parties. If you do not accept these terms and conditions, please do not use this Service. Your continued use of this Service confirms your acceptance of these terms.

General loan conditions

  • Only registered users of the Falmouth University Connect2 equipment loan and booking system can access equipment and facilities from the Institute of Photography store, School of Film & Television Store or The Academy of Music & Theatre Arts Store
  • Loans are subject to course requirements and appropriate induction
  • Equipment cannot be loaned to you or returned by you without you personally presenting your current University ID card at the appropriate store
  • You are fully responsible for equipment loaned to you for the duration of the loan and therefore must not allow anyone to borrow anything from you
  • Equipment must be returned and facilities left in the same state as when issued
  • Loans and use of facilities are only available in connection with course work or university business

Standard loan period

  • Standard loan sessions are controlled by the equipment booking programme in each store area and depend on the individual equipment item restrictions and the number of bookings per week allocated to the user. The standard loan sessions for all equipment and facilities are as published in each store area, as are the opening times
  • Standard loans are available during term time periods only (as defined by the published term dates for each course)

Exceptional Loans and Travel Abroad

  • Under exceptional circumstances, non-standard loans, loans outside of term time and loans to travel with University equipment aboard may be arranged by prior application. Details of exceptional loans are available from each store area
  • Please inform the relevant stores area in advance of any intended use of University equipment abroad. Failure to do this will mean the equipment is not covered by the University insurance policy
  • Trips to the following countries (and those where the Foreign and Commonwealth Office (FCO) advise against travel) are not covered by University insurance: Afghanistan, Chechnya, Iraq, North Korea, Somalia. Users should check up to date travel advice from the FCO website ( before travel
  • Equipment travelling in the hold of an aircraft is not covered by University insurance. All items should therefore be caiied as hand luggage


  • Equipment and facilities may be pre-booked but if you fail to utilise the booking within ten minutes of the agreed time of collection the booking will be automatically deleted and made available to other users
  • Failure to utilise equipment or facility bookings may result in a fine (please refer to penalties section or details published in each store area).
  • Continued failure to take up bookings will result in the loss of the privilege to make bookings in advance


  • Late return beyond the agreed time/loan period results in an initial penalty of £5.00 each day that equipment or the facility is retained
  • Loans are suspended until such time as incurred fines are cleared. Continuation of late returns may ultimately result in suspension of use of all or some of the facilities and equipment
  • Refusal to return equipment long term will be treated as theft
  • Failure to utilise studio facility sessions (Photography Store) will result in a £20.00 fine per un-used session
  • Failure to utilise darkroom facility sessions (Photography Store) will result in a £5.00 fine per un-used session
  • Failure to ulitise a booked space on an Induction Sign-Up Session (Photography Stores) will result in a £10.00 fine per un-used session
  • Continued failured to take up bookings will result in the loss of the privilege to make bookings in advance
  • Any incurred fines or debts owed should be cleared with the appropriate stores before the completion of your course. Failure to do so may prevent you from being able to attend a graduation ceremony

Loss and damage

  • Equipment is only covered by University insurance for course-related work
  • The user is responsible for the care of the equipment for the duration of the loan; consequently you will be held responsible for any damage and may be charged the full cost of repair or replacement or be asked to contribute to such costs
  • As is professional practice, please check all equipment upon issue at the store and report any problems immediately to the stores technician. Failure to do so may result in you being held responsible for any damage noted on return at the end of your loan period
  • You should take all reasonable security precautions to ensure safekeeping of the equipment at all times (i.e. do not leave equipment unattended unless in locked rooms or premises and do not leave equipment in unattended vehicles because insurance cover may not apply)
  • In the event of the loss of the equipment, up to the full cost of the equipment replacement will be charged to users where there is evidence of contributory negligence or where the equipment is not covered by insurance. If the equipment is stolen you must report this theft to the police and obtain a reference number for University insurance purposes
  • In all cases of loss or damage, a loss and damage report form must be submitted to the relevant stores area

Variations of these terms and conditions

  • The University reserves the right to change these Equipment Loan Terms & Conditions at any time. We will do this by amending these Terms & Conditions on the University website and this alteration will then be of immediate effect. For this reason, you should regularly visit the website page containing these Loan Terms & Conditions as the current version will be binding on you
In all instances the decision on loan availability and penalties are at the discretion of the relevant stores manager and are final. Failure to comply with any of the above will be considered by the University as negligence and may result in the loss of access of equipment or facilities