About the Falmouth University Research Repository

Contents

  • About Falmouth University Research Repository
  • Why place your material in the research repository?
  • What can I put on FURR?
  • Submission policy
  • Submissions
  • Notes on submission
  • Procedure for submission
  • Approval of submissions
  • Formats
  • Concerning copyright - guidance notes
  • Creative Commons - guidance notes
  • Funders

About Falmouth University Research Repository

This section discusses the Falmouth University Research Repository (FURR) and how the online repository is to be the key repository for research outputs.

The aim of our repository is to store, share and preserve any suitable research material produced by the University's researchers and to make sure that it is available to the widest possible audience. This will be of great benefit to Falmouth University staff and students. In addition, it is an open resource that will be made available to members of the public.

The national Research Excellence Framework (REF) will be utilised within FURR to ensure that the standards are met and adhered to, ensuring we meet the national framework that measures and rewards excellence in research.

The repository has utilised the JISC framework to source, select and decide upon the best fit, in both technical and operational terms, for the predominantly arts-based study prevalent at the University. Falmouth courses are not entirely arts based and the chosen repository solution also provides the ability to capture textual content in an equally efficient manner.

Why place your material in the research repository?

Enhancing your visibilityTo reach a wider audience
Enhancing your reputationTo increase the impact of your work
As part of your research community promotionTo promote your work and that of other academics within your community at the University
To provide an additional benefit for fundersSome funders require that published research is made available as open source
To enhance your search profileTo allow your work to be found easily via Google and other search engines as well as specialist search engines
Stability and longevityTo provide long-term URLs for your works
Personal site relationshipsTo link to your publications from your own web pages
Secure storageTo use it as a secure store for your research outputs
Sharing globallyTo contribute to any national and/or global initiatives, and aid visibility to an international audience for latest research

What can I put on FURR?

It will include, but it is not limited to, anything from journal articles, monographs, book chapters, conference papers, conference proceedings, workshop presentations, exhibitions, to video, audio, images, software, datasets and websites. 

The content can also include any relevant postgraduate theses, as well as pertinent teaching and learning materials.

Submission policy

Our repository has been created to provide a permanent record of the University outputs and to ensure the maximum impact of our research through open access.

Who can submit?

Items can only be submitted by staff and current postgraduate research students of Falmouth University.

It is important to note that authors just submit their own work for archiving. An author can also be referred to as a 'depositor' or 'creator'.

Submissions

Any submitted items will be entered against Falmouth University’s definition of research.

The administrator of FURR will confirm that items submitted are from a recognised/authorised author/submitter, and in addition will assess the submission quality of the metadata, ensuring it is fit for purpose within Falmouth University's research requirements. As part of the process, they will ensure that the record has valid detail, layout and format and, where identified, undertake the exclusion of spam.

Items can be submitted at any time. However, the earlier they are submitted, the quicker the benefits of FURR can be achieved, as well as the benefits to the submitter themselves.

Any text-based items should be submitted as the latest, authorised version that has been shared and accepted for publication via the University peer group(s).

It is entirely the responsibility of the depositor that they provide the latest version of the research to FURR.

Notes on submission

Research students may only submit public outputs or a record of such to the archive.

Outcomes are actual outcomes and evidence of the outcomes (eg photographs of any artifact, detail of an exhibition, and so forth). They should include any URL references, ISSN numbers, exhibition catalogues, and other such detail).

These can include, but are not limited to: authored books, edited books, chapters within a book, journal article (peer reviewed or non-peer reviewed), any conference contributions, patents or published patents, any registered design or designs, created applications, software, internet publications, performances, compositions, artefacts, exhibitions, published research reports (for external and/or internal body), confidential report (for any internal or external body), details of devices and products, digital or visual media, scholarly editions, research datasets and databases.

Procedure for submission

Once the creator/depositor has created a record, they submit it and it goes to the principal editor, who validates the metadata and copyright publication elements.

Once it has been deemed correct, then the editor publishes the item. An RSS feed will inform the professoriate lead of research group who can choose to view all items and then will contact the principal editor if there are concerns relating to the submission.

  1. The submitting member of staff (creator/depositor) enters details of the research outcome into FURR using their Falmouth University login
  2. The submitting staff member must list and describe all elements of the items being submitted for inclusion when they are in the appropriate digital format for entry to FURR
  3. On submission of the research outcome, it will be held in a holding area or buffer zone for review by the FURR editor
  4. The FURR editor will verify the output against the minimal data criteria and the FURR submissions policy, ensuring the metadata record is sufficient
  5. If the saved search notification used by the professoriate has not done so, (as a matter of course) the editor will advise the appropriate group (professoriate) within the research community that a record has been submitted, and the group will consider all submissions from staff or research degree students against their standards and FURR submissions policy. It will consider any ethical, political and social implications of submissions and will give feedback to the depositor, via the editor, for any submissions not approved
  6. The research community group will report their decisions to the editor, who will pass on the comments and notes regarding the acceptance or rejection of the submission to the originating creator/depositor
  7. If further information is required or the record requires editing, the editor requests the actions are undertaken and resubmission occurs
  8. If it is not suitable for the repository, the editor feeds back the reasons
  9. A depositor may appeal to the chair or higher level management committee of the community group against the decision of their specific approval community
  10. If passed and acceptable, the editor publishes the item on the repository. Once approved by the relevant community group, the research output will be released to go live on FURR. The depositor will be informed via email when their work is live
  11. Depositors may electronically amend information on work loaded onto the archive. However, it must be understood that any amendments will be checked by the FURR editor and, if necessary, the professoriate before being moved to a new version in a live status
  12. FURR will only accept digitised material. It is beholden to the submitter to ensure the item is already digitised, and the FURR administrator can assist in this

Approval of submissions

The creator/depositor, once they have created a record, submits it and it goes to the principal editor, who validates the metadata and copyright publication elements.

Once it has been deemed correct, the editor then publishes the item. The approving person/professoriate will need to set up a search criterion, which encompasses their field and the subjects they are reviewing or approving. They can set the frequency that they are updated concerning new additions/versions on the repository to daily, weekly or monthly. Once a new item is submitted, the following day they are notified and can review then advise the originator and FURR admin if it needs removing or amending. They will not need to undertake any action if the item is correct and suitable to remain on the repository.

Formats

The formats that can be uploaded are not limited. However, if you are using specialist software, to ensure maximum impact you are advised to store your items in a common, recognised format. These can include (but are not limited to):

Textpdf, Word, txt, plain script, postscript, PowerPoint
Imagesjpg, png, bmp, tiff, gif, Photoshop, pdf
Audiomp3, mpeg, wav, ac3, ogg
Videomov, mpeg, QuickTime, Flash, avi, Theora/Ogg

It is important to note that executable files are NOT accepted. If any executable/program file is created as any part of the submitted work, it should be linked to via any hyperlink/external site/web page, not held in the repository.

Please contact us at: repository@falmouth.ac.uk with regard to any queries concerning the holding and sharing of another format in FURR, and we will advise whether there are any concerns about the submission and retention of the file(s) in question.

Concerning copyright - guidance notes

Validity, legality and authenticity of the submitted content are the sole responsibility of the author/depositor.

Copyright violations will be entirely the responsibility of the authors/depositors.

If Falmouth University becomes aware of or receives proof of a copyright violation, submitted items will be removed and deleted immediately.

Falmouth University reserves the right to remove and, where applicable, delete items from the repository archive on the authority of the appropriate research community board or leadership group.

Creative Commons - guidance notes

Creative Commons provides free, easy-to-use licences for copyrighted materials. Adopting a Creative Commons licence is recommended for your submitted work since it makes it easier to specify what people can and can't do with it. This standardised approach to reusing and repurposing materials promotes sharing and makes it easier to search for reusable content.

More information on Creative Commons can be found at creativecommons.org. If you are not relying on, or even if you already have, other/additional protection it is highly recommended that you utilise this licensing to protect your work in its entirety or just its key components.

Funders

It is important to note that where funders are present, any submissions will not be made visible until any publishers' or funders' predetermined embargo period has expired.

Falmouth University full-time or part-time contracts that contain a research dimension will be required to submit their research outcomes to FURR.

Any University staff members who have received support (financial, in-kind or other) from the University for a research project must also submit their research outcomes for that project into the repository.

University staff or students who have received support from an external funding agency for a research project with any conditional outcomes must ensure they are submitted to make them available online for that project in FURR.

Any qualifying staff that could or would like to be included in FURR submissions to the Research Excellence Framework will need to submit their research outcomes to FURR.